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Before submitting ASCII text files produced by third-party software or manually produced, you should verify the file formats, record layouts and file names using these specifications.  Verifying the correct format will increase the chances that your files will be accepted.  If a file does not conform to these specifications, the report may be returned or rejected. You will be contacted and asked to correct and re-submit your files. 

Microsoft Windows users can use the PRL text file validation program (Option C) to verify their files. 

This section describes the record layouts and fields of the data that you need to submit.  The file format and naming conventions that should be followed are also given.

 

In addition to the pesticide report fields, there are several other fields that must be included in the files you submit

 

When you are ready to submit your report, please see our report submission section.

Text File Format

The report’s text file(s) should contain ASCII data and use the pipe (“|”) character as a field separator; pipe separators are preferred, but tabs are acceptable.  Each record must always contain all the "pipe" delimiters for all fields in the record type. 

Individual records should occupy one line in the file; each record ends with the line feed and carriage return characters.  Fixed width records will not be accepted.

Record Layouts

The widths specified in the data dictionary are the maximum allowable widths for the fields.

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The Service Bureau’s Option A software saves report data in the proper format. Some third-party software is also able to save your data in that format, but the correct format might not be the “default” choice.

 

 

 

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