Step-by-step Text File Validation Instructions

There are two ways to validate your report files, by the file or by the folder.

To Validate a Single File

1. Select one of the form types in the “Select Form to Open” frame.
   
   
2. Select the “Validate File” button (or the menu item Validate –> File).
   
   

3. You will be prompted with a standard Windows dialog box to select a file to validate.

    

   The list of files is filtered to show only those with the correct initial letter (see Appendix: File Naming).  Although you can change which files are shown by picking another entry in the “Files of type” drop down list, files whose names have the wrong initial letter will fail validation.

   
   
   

4. Pick the file you want to validate and select the “Open” button.
   
   
5. When file validation is finished, you will see a message box telling you whether or not the file passed validation.
   
   
6. If the file did not pass, open the exception report, fix the errors in the file and then re-try the validation.

To Validate a Report Folder

You may validate all of the PRL report files in a single folder in a single operation, instead of selecting each file individually.

1. Select the menu item Validate –> Folder.
   
   
2. You are asked whether you saved your files in the current report folder. If you answer “Yes”, the program proceeds with validation. If you answer “No”, you are shown a dialog box to select the folder that contains the report files.
   
   
3. When validation is finished, a message box informs you:
• How many files were checked.
• How many of those files passed validation.
• How many files have warnings.
• How many files failed validation.
  
  
4. Exception reports are created for any files with either Warnings or Errors.