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Overview

The Option A PRL eForm program is an application designed to assist you in electronically recording Pesticide Reporting Law (PRL) information and reporting it to the NYS Department of Environmental Conservation. Each time you run the program you are asked to enter or verify some basic contact information. You can then view and fill out electronic forms that are similar to the four paper forms used to report pesticide usage and sale.

Option A runs under Microsoft Windows®.

After you download the Option A installation file, see the PRL Software Installation Guide to help you install the software on your computer.

If you need further assistance, contact the Pesticide Reporting Service Bureau.

Starting the Software

There are a couple of ways1 to open up the main window:

  • Double-click the "PRL Option A" shortcut on your computer’s desktop.
  • Click on the Windows Start button and navigate to Programs -> Pesticide Reporting -> PRL Option A.  Windows 8 users will have a  "PRL Option A" icon on their Start Screen.

A message box saying something like “Data directory created called 'C:\PRL2011'.” may appear. This is normal. The data directory is the location to which your data files will be written.  The registration form then opens.

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Other Registration Form Functions

There are several buttons and menu items available on the registration form that can help you prepare and submit your PRL report.

 

Report Forms

The PRL report forms are where you will enter the data that you need to report to the NYSDEC. Each form is used to report a particular type of pesticide-related activity.

 

Identity Fields

The identity fields in the header area of each form are filled with the values you entered on the registration form.  With the exception of the commercial permit number, these fields are not editable. 

The commercial permit number field is editable so that you can report for multiple commercial permittees in one report submission.  Changes to the commercial permit number field on Form 25 or 27 do not update the field on the registration form.

Form 26A also includes a business registration number column.  If your pesticide business has more than one business registration number, you may but are not required to include all of your business’s registration numbers on the Form 26A.

 

 

 

Reporting No Activity

On each of the forms you can indicate that there was no reportable activity for the report year.

Data Entry Grid

Most of the area of each form is a data entry grid.  If you have applications or sales to report, enter each pesticide application or sales record in its own row. Although the forms open with a limited number of lines, additional lines will be added to the grid as needed.

 

On Form 25, 26, and 27 the data entry grid is hidden if you have indicated that you have No Applications (or No Sales) to report.

 

You can use the arrow keys, tab keys, Enter key, or mouse to move from one cell in the grid to another.

If you hover over a cell with your mouse, a tool tip containing a description of the intended contents for that cell will display. Additional information about the fields in each form is available from the Data Dictionary for that form.

If you make an invalid entry in a cell, you will be given an error message, the background color of the cell will change to pink, and the cursor will return to the field in error. Sometimes the program may erase the invalid entry.

 

Please Note

Ditto marks or use of the words "ditto", "same", or similar entries are not accepted by the Pesticide Reporting Service Bureau. Instead, you can use the EPA Reg Number List. or copy and paste as a convenient way to enter the same information repeatedly.

The columns on each form are

 

Reporting Columns

All columns are required except for the End Date.

  1. EPA Registration Number

  2. Product Name

  3. Quantity

  4. Units of Measure

  5. Application Date

  6. End Date

  7. County Code

  8. Address

  9. Municipality

  10. Zip Code

Record Keeping Columns

These columns are optional; you may use them to fulfill the record keeping requirements of the PRL.

  1. Dosage Rate
  2. Method of Application
  3. Target Organism(s)
  4. Place of Application

 

Report Form Menus and Controls

The forms have a set of menus and controls designed to assist you in creating your PRL report.

 

Footnotes:

1 - It is also possible to run the program by clicking on the executable file, PRL_eForms.exe.  The program is installed by default to C:\Program Files\NYSPRL, but you may have changed this setting to another folder during installation.

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