Data Dictionary

This dictionary describes the contents of each column on each of the four PRL forms, its data type, maximum width and whether the column is required.

Address

Report the street address including the building or lot number where the pesticide was applied or the purchaser intended to apply.  We cannot accept P.O. Boxes in this column. 

Forms: 26, 27

Required - yes

Column Type - reporting

Applications Indicator

Indicates whether or not this applicator made pesticide applications in the report year. 

Forms: 26A

Option C/Third-Party Software File Types: 26, 26A

Required - yes

Column Type - reporting

Applicator First Name

First name and middle name (if reported) of the  commercial applicator, technician, or anti-fouling paint applicator employed by the registered business, privately-owned golf course, cemetery, greenhouse or private school.

Forms: 26A

Required - yes

Column Type - reporting

Applicator Last Name

Last name of the  commercial applicator, technician, or anti-fouling paint applicator employed by the registered business, privately-owned golf course, cemetery, greenhouse or private school.

Forms: 26A

Required - yes

Column Type - reporting

Business Registration Number

The ID number issued to pesticide application businesses by the DEC.  The field must contain 5 numeric digits (e.g. 52197).

Forms: 26A

Option C/Third-Party Software File Types: 26, 26A

Required - In most cases this field is required. An exception was made to this requirement to allow privately-owned golf courses, cemeteries, greenhouses and private schools to report using form 26A.

Column Type - reporting

Certification ID Number

The certification ID is issued by the NYSDEC to a commercial applicator, technician, or anti-fouling paint applicator. (Private applicators are also issued certification IDs but are not required to submit PRL Reports.)  The number is printed on the applicator's ID card and the certification certificate.  The certification ID number begins with “C”, “T”, or “B”, followed by 7 digits.

Forms: 26A

Option C/Third-Party Software File Types: 26, 26A

Required - yes

Column Type - reporting

Container Size Quantity

The numeric component of the container size for the containers that were sold. For example, if you sold 10 containers that were 2.5 gallons a piece, the Container Size Quantity is 2.5. Use only numbers and, if applicable, a decimal point in this column.

Forms: 25

Required - yes

Column Type - reporting

Containers Sold

The number of containers of the product that were sold.  For example, if you sold 10 containers that were 2.5 gallons a piece, the Containers Sold is 10.  Integers only; do not include decimal digits in this column.

Forms: 25

Required - yes

Column Type - reporting

County Code

Forms 26 and 27 have a column for County Code.  A list of county codes is included in the appendix. As an added convenience, a county code popup dialog is available to help you select the correct county code. 

Forms: 26, 27

Required - yes

Column Type - reporting

Date(s)

The date of application (Form 26) or the date the product was sold (Form 27). Date values must be entered in one of these formats (where mm=month, dd=day, yyyy=year):

• mm/dd/yyyy
• mm-dd-yyyy
• mm-dd
• mm/dd
   

Form 26 includes an End Date column that is used to specify the end of a date range where the Application Date is the beginning of the range.  This column is for automated applications (e.g. cooling towers, water treatment facilities). Leave this column blank if you do not make automated applications.

Forms: 26, 27

Application Date, Sales Date - required

End Date - optional

Column Type - reporting

Dosage Rate

Enter the amount of pesticide used for a given application; e.g., 1 fluid ounce/gallon (FL/GL); 1 gram/12 inches (GM/IN), etc. (This is the premix or final mix dosage rate listed on the pesticide label.)

Forms: 26

Required - no

Column Type - record keeping

EPA Registration Number

Report the EPA Registration Number, exactly as it appears on the product label. It is a two or three part number in which the parts are separated by hyphens or dashes (e.g. 3125-474-538 or 3125-474).

This column and the Product Name can be filled in by selecting a product in the EPA Reg Number List or by typing in the cell. 

Forms: 25,26, 27

Required - yes

Column Type - reporting

Method of Application

Method used to apply the pesticide (broadcast, hand placement, aerial, etc.)

Forms: 26

Required - no

Column Type - record keeping

Municipality

Report the village, town or city where the pesticide was applied or the purchaser intended to apply the pesticide.  The municipality name should match the zip code (e.g., 11375 should be Forest Hills and not Queens).

Forms: 26, 27

Required - yes

Column Type - reporting

Place of Application

Enter location where the pesticide was applied (greens 3 & 7 of golf course; front lawn area, restaurant kitchen, etc.)

Forms: 26

Required - no

Column Type - record keeping

Product Name

Report the registered product name (not the active ingredient name).  This column and the EPA Registration Number can be filled in by selecting a product in the EPA Reg Number List or by typing in the cell. 

Forms: 25,26, 27

Required - yes

Column Type - reporting

Quantity Applied

The undiluted amount of pesticide applied; that is the amount of product used out of the manufacturer’s container.  Convert all fractions to decimals (e.g. 3/4 = 0.75).

Forms: 26

Required - yes

Column Type - reporting

Quantity Sold

The size of the container sold multiplied by the number of containers.  Convert all fractions to decimals (e.g. 3/4 = 0.75).

Forms: 27

Required - yes

Column Type - reporting

Sales Indicator

Indicates whether a sales permittee made sales during the report year.

Forms: 26A

Option C/Third-Party Software File Types: 25,27

Required - yes

Column Type - reporting

Target Organism(s)

Enter the name of the targeted pest(s). The targeted pest or organism must be listed on the pesticide label.

Forms: 26

Required - no

Column Type - record keeping

Units or Container Size Units

The unit of measure applicable to the quantity applied or sold. The Units column on Forms 26 and 27 and the Container Size Units column on Form 25 have a drop-down list for easy entry of units. To use the list, click or tab into the cell, then click the  downward-pointing arrowhead and select one of the units.

Forms: 25,26, 27

Required - yes

Column Type - reporting

Zip Code

The undiluted amount of pesticide applied or sold. 

Forms: 26, 27

Required - yes

Column Type - reporting

Data Type Descriptions

• Character: Any printable ASCII character(s).
• Date: One of these formats (where m = month, d = day, y = year)
  
  • mm/dd/yyyy
  • mm-dd-yyyy
  • mm/dd
  • mm-dd
• Numeric: 0 – 9
• Decimal: 0 – 9 and an optional decimal point (“.”).
  For numeric fields that include decimals, a decimal point and up to 4 digits to the right of the decimal point are accepted.