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If you do not use pesticide management software that stores the PRL data, download and install one of our software options.  For more information see Which Software Option Should I Use?

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Warning

Your PRL report must conform to the layouts of the forms (25, 26, 26A, 27) that have been developed for the different types of pesticide businesses.  We may not accept reports which do not use one of these standard layouts.

Data Entry Guidelines

  • Do not use ditto marks or equivalent notation on any of the four form types.
  • Each required column should contain a single value (one EPA number, one street address etc).
  • Do not add extra columns to the files that you send us; report only columns that are on one of the four form types.
  • Consult the Data Dictionary for the description of any column you have questions about.  For example, the  units of measure and county columns require specific abbreviations or codes.

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  • Upload from a PRL Software option or the web site: When the upload is complete, a page will display with your submission number and a list of files we received.  We will also send you an email with the same information.  The email will go to whatever email address was entered into the contact email field in the software.  If no email arrives within an hour or so, you may want to contact us.
  • Email: We will send you an email with your submission number and a list of the files we received..  The email will go to the email address that was used to send us the files. This email will usually be sent within one business day.   If no email arrives within that time frame, you may want to contact us.
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Note

Retain this initial email as confirmation that you submitted

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your report.  Please use the submission number it contains in all correspondence about your report with the PRL Service Bureau.

Your report must be validated by the PRL Service Bureau before it is accepted.  After we process the report we will either send you a request for a corrected report or a report acceptance email.

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Warning

You are not finished with the report until you receive an acceptance email.

If your report is accepted, review the list of applicators (or the name of the sales business) to make sure that all the applicators or businesses have been included.  If your report was rejected, we will send you an email describing the issues with the report.  Please make these corrections and email the corrected report to us at prlsupport@nysprl.com.  Be sure to include your submission number.