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Note

This page summarizes the PRL reporting process, what report submitters need to do and what they can expect to happen.

Overview

The reporting process has four phases:

  • Planning
  • Report Creation
  • Report Submission
  • Report Processing

At the beginning of the report year determine the type of report appropriate to your business and decide how to collect the data required for that report type.  At the end of the report year create a pesticide report from the data collected during the year in a format that matches the appropriate form type for the business that you are in. 

Next choose one of the submission method to use and assemble the report files for your business into a single submission.  Then enter or verify the contact information to be submitted with the report and submit your pesticide report.

Report processing for all electronic reports is done at the PRL Service Bureau.  The service bureau will send you an email when your report has been received and another one if your report passes validation.  We will also send you an email if your report requires correction.  The applicators and/or sales business(es) included on your report will not be credited with filing until your report has passed validation.

Planning and Report Creation

Pesticide applicators and businesses will use form 26 and 26A, while pesticide sales businesses will use one or all of these forms: 25, 26A and 27.  For more information see Decide Which Forms to Use. 

There is no required way to collect or enter the PRL data into software.  Some pesticide management software packages have the capability to export a formatted PRL report.  If you use one of these packages, be sure to export the report in either text or Excel (or other spreadsheet) format, not as PDF.  If your software cannot export a PRL report, but can export to a spreadsheet, you can then paste the data into one of our software options.

If you do not use pesticide management software that stores the PRL data, download and install one of our software options.  For more information see Which Software Option Should I Use?

Warning

Your PRL report must conform to the layouts of the forms (25, 26, 26A, 27) that have been developed for the different types of pesticide businesses.  We may not accept reports which do not use one of these standard layouts.

Data Entry Guidelines

  • Do not use ditto marks or equivalent notation on any of the four form types.
  • Each required column should contain a single value (one EPA number, one street address etc).
  • Do not add extra columns to the files that you send us; report only columns that are on one of the four Form Types.

See the Data Dictionary for complete descriptions of every data item on all four form types.

Report Submission

After you are finished entering your pesticide data, you need to prepare the report for submission.  Please keep the following in mind

  • Submit all your data for the entire year at one time.  Do not send us the data incrementally, such as by the month or week.
  • Send all the files that are part of your report in one submission.  For example, do not send a paper form 26A to the DEC in Albany and an electronic form 26 to the PRL Service Bureau.
  • Do not send multiple copies of your report using different submission methods.  We monitor all reporting channels (PRL software, web site upload, email and paper) and will get the report through any of them.