Option A Getting Started Guide
Option D with Control Center User Guide
Options D and O Spreadsheets User Guide
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This dictionary describes the contents of each column on each of the four PRL forms, its data type, maximum width and whether the column is required. If your report consists of files created by a third-party application, the dictionary lists the file type(s) for each column. The widths specified are the maximum allowable widths for the columns.
| Include Page | ||||
|---|---|---|---|---|
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Address
Report the street address including the building or lot number where the pesticide was applied or the purchaser intended to apply. We cannot accept P.O. Boxes in this column.
Forms: 26, 27
Option C/Third-Party Software File Types: 26, 27
Required: yes
Column Type: reporting
Maximum Width: 50
Data Type: Character
Applications Indicator
Indicates whether or not this applicator made pesticide applications in the report year.
Forms: 26A
Option C/Third-Party Software File Types: 26, 26A
| Indent | |||||
|---|---|---|---|---|---|
|
Required: yes
Column Type: reporting
Maximum Width: 1
Data Type: Numeric
Applicator First Name
First name and middle name (if reported) of the commercial applicator, technician, or anti-fouling paint applicator employed by the registered business, privately-owned golf course, cemetery, greenhouse or private school.
Forms: 26A
Option C/Third-Party Software File Types: 26, 26A
Required: yes
Column Type: reporting
Maximum Width: 15
Data Type: Character
Applicator Last Name
Last name of the commercial applicator, technician, or anti-fouling paint applicator employed by the registered business, privately-owned golf course, cemetery, greenhouse or private school.
Forms: 26A
Option C/Third-Party Software File Types: 26A
Required: yes
Column Type: reporting
Maximum Width: 25
Data Type: Character
Business Registration Number
The ID number issued to pesticide application businesses or agencies by the DEC. The field must contain 5 numeric digits (e.g. 52197).
Forms: 26A
Option C/Third-Party Software File Types: 26, 26A
Required: In most cases this field is required. An exception was made to this requirement to allow privately-owned golf courses, cemeteries, greenhouses and private schools to report using form 26A.
Column Type: reporting
Maximum Width: 5
Data Type: Numeric
Certification ID Number
| Excerpt Include | ||||||
|---|---|---|---|---|---|---|
|
Forms: 26A
Option C/Third-Party Software File Types: 26, 26A
Required: yes
Column Type: reporting
Maximum Width: 8
Data Type: Character
Commercial Permit Number
The ID number issued to the Commercial Sales Permittee by the DEC. The field must contain the letter “R” followed by 5 numeric digits. (e.g. R00001).
Forms: none
Option C/Third-Party Software File Types: 25, 27
Required: yes
Column Type: reporting
Maximum Width: 6
Data Type: Character
Container Size Quantity
The numeric component of the container size for the containers that were sold. For example, if you sold 10 containers that were 2.5 gallons a piece, the Container Size Quantity is 2.5. Use only numbers and, if applicable, a decimal point in this column.
Forms: 25
Option C/Third-Party Software File Types: 25
Required: yes
Column Type: reporting
Maximum Width: 6
Data Type: Decimal
Containers Sold
The number of containers of the product that were sold. For example, if you sold 10 containers that were 2.5 gallons a piece, the Containers Sold is 10. Integers only; do not include decimal digits in this column.
| Indent | ||
|---|---|---|
|
Forms: 25
Option C/Third-Party Software File Types: 25
Required: yes
Column Type: reporting
Maximum Width: 8
Data Type: Numeric
County Code
The county where the application was made (Form 26) or where the private applicator intends to apply the pesticide (Form 27). A list of county codes is included in the appendix. As an added convenience, a county codepopup dialog is available to help you select the correct county code.
Forms: 26, 27
Option C/Third-Party Software File Types: 26, 27
Required: yes
Column Type: reporting
Maximum Width: 2
Data Type: Numeric
Date(s)
The date of application (Form 26) or the date the product was sold (Form 27). Date values must be entered in one of these formats (where mm=month, dd=day, yyyy=year):
- mm/dd/yyyy
- mm-dd-yyyy
- mm-dd
- mm/dd
| Indent | ||
|---|---|---|
|
Form 26 includes an End Date column that is used to specify the end of a date range where the Application Date is the beginning of the range. This column is for automated applications (e.g. cooling towers, water treatment facilities). Leave this column blank if you do not make automated applications.
Forms: 26, 27
Option C/Third-Party Software File Types: 26, 27
Required: Application Date, Sales Date: yes; End Date: no
Column Type: reporting
Maximum Width: 10
Data Type: Date
Dosage Rate
Enter the amount of pesticide used for a given application; e.g., 1 fluid ounce/gallon (FL/GL); 1 gram/12 inches (GM/IN), etc. (This is the premix or final mix dosage rate listed on the pesticide label.)
Forms: 26
Option C/Third-Party Software File Types: none
Required: no
Column Type: record keeping
Maximum Width: 50
Data Type: Character
EPA Registration Number
Report the EPA Registration Number, exactly as it appears on the product label. It is a two or three part number in which the parts are separated by hyphens or dashes (e.g. 3125-474-538 or 3125-474). The first part may have up to six digits, the second up to five, and the third optional part up to six. Do not include any leading zeroes (e.g. 3125-474, not 003125-00474).
| Indent | |||||
|---|---|---|---|---|---|
|
This column and the Product Name can be filled in by selecting a product in the EPA Reg Number List or by typing in the cell.
Forms: 25,26, 27
Option C/Third-Party Software File Types: 25, 26, 27
Required: yes
Column Type: reporting
Maximum Width: 24
Data Type: Character
Method of Application
Method used to apply the pesticide (broadcast, hand placement, aerial, etc.)
Forms: 26
Option C/Third-Party Software File Types: none
Required: no
Column Type: record keeping
Maximum Width: 50
Data Type: Character
Municipality
Report the village, town or city where the pesticide was applied (Form 26) or the purchaser intended to apply the pesticide (Form 27). The municipality name should match the zip code (e.g., 11375 should be Forest Hills and not Queens).
Forms: 26, 27
Option C/Third-Party Software File Types: 26, 27
Required: yes
Column Type: reporting
Maximum Width: 30
Data Type: Character
Place of Application
Enter the specific location where the pesticide was applied (e.g. greens 3 & 7 of golf course; front lawn area, restaurant kitchen, etc.)
Forms: 26
Option C/Third-Party Software File Types: none
Required: no
Column Type: record keeping
Maximum Width: 50
Data Type: Character
Product Name
Report the registered product name (not the active ingredient name). This column and the EPA Registration Number can be filled in by selecting a product in the EPA Reg Number List (Option A & B) or by typing in the cell.
Forms: 25, 26, 27
Option C/Third-Party Software File Types: 25, 26, 27
Required: yes
Column Type: reporting
Maximum Width: 65
Data Type: Character
Quantity Applied
The undiluted amount of pesticide applied; that is the amount of product used out of the manufacturer’s container. Convert all fractions to decimals (e.g. 3/4 = 0.75).
Forms: 26
Option C/Third-Party Software File Types: 26
Required: yes
Column Type: reporting
Maximum Width: 13
Data Type: Decimal
Quantity Sold
The size of the container sold multiplied by the number of containers. Convert all fractions to decimals (e.g. 3/4 = 0.75).
Forms: 27
Option C/Third-Party Software File Types: 27
Required: yes
Column Type: reporting
Maximum Width: 13
Data Type: Decimal
Sales Indicator
Indicates whether a pesticide sales permittee made sales during the report year.
Forms: none
Option C/Third-Party Software File Types: 25, 27
| Indent | |||||
|---|---|---|---|---|---|
|
Required: yes
Column Type: reporting
Maximum Width: 1
Data Type: Numeric
Target Organism(s)
Enter the name of the targeted pest(s). The targeted pest or organism must be listed on the pesticide label.
Forms: 26
Option C/Third-Party Software File Types: none
Required: no
Column Type: record keeping
Maximum Width: 50
Data Type: Character
Units or Container Size Units
The unit of measure applicable to the quantity applied or sold.
| Indent | |||||
|---|---|---|---|---|---|
| |||||
|
The Units column on Forms 26 and 27 and the Container Size Units column on Form 25have a drop-down list for easy entry of units. To use the list, click or tab into the cell, then click the downward-pointing arrowhead and select one of the units.
| Indent | ||
|---|---|---|
|
Forms: 25,26, 27
Option C/Third-Party Software File Types: 25, 26, 27
Required: yes
Column Type: reporting
Maximum Width: 2
Data Type: Character
Zip Code
The five-digit zip code where pesticide was applied. For applications that cross a county, municipality, township, or zip code boundary, you must enter complete information for each location where the pesticide application occurred. Do this by entering a new row for each separate location. Distribute the total amount applied among the rows, making your best estimate for how much was applied in each location.
Forms: 26, 27
Option C/Third-Party Software File Types: 26, 27
Required: yes
Column Type: reporting
Maximum Width: 5
Data Type: Numeric
Data Type Descriptions
- Character: Any printable ASCII character(s).
- Date: One of these formats (where m = month, d = day, y = year)
- mm/dd/yyyy
- mm-dd-yyyy
- mm/dd
- mm-dd
- Numeric: 0 – 9
- Decimal: 0 – 9 and an optional decimal point (“.”).
For numeric fields that include decimals, a decimal point and up to 4 digits to the right of the decimal point are accepted.
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